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© 2025 Spartacus Systems
The Dashboard

Your Business. At A Glance.

Every number that matters — visible in one screen. Updated automatically from your POS, QuickBooks, and CRM. No logging into three different systems to find out how yesterday went.

dashboard.spartacussystems.com / client-overview
LIVE DATA
▦ Overview
◎ Revenue
◈ Lead Pipeline
◉ Automations
⬡ Reviews
◷ Reports
⚙ Settings
System Health
QBO SYNC
GHL CRM
POS FEED
AUTOMATIONS
Operations Overview
Monday, May 17, 2025 · Data refreshed 4 minutes ago
⚠ 2 Leads Need Follow-Up
All Systems Active
Monthly Revenue
$51,300
↑ +14% vs last month
Avg Job Value
$487
↑ +12% vs $435 target
Open Leads
12
⚠ 2 uncontacted >4hr
Reviews This Month
4.8★
↑ 9 new · +0.3 rating
Operating Cost Variance
+18%
↑ Above 30-day avg
Weekly Revenue vs $4K daily target
MON
TUE
WED
THU
FRI
SAT
SUN
Revenue by Service this month
PRODUCT SALES
$18,400
SERVICE REVENUE
$12,200
SUBSCRIPTIONS
$9,800
WEBSITE SALES
$7,300
IN-STORE SALES
$3,600
Operational Alerts today
🔴
2 high-value leads uncontacted for over 4 hours — follow up immediately
4hr ago
🟠
Parts costs up 18% vs 30-day average — review supplier invoices
Today
🟡
4 estimates unanswered for 48hrs — follow-up sequence triggered
2hr ago
🟢
Friday revenue $8,100 — highest day this month, +102% vs target
Yesterday
Lead Pipeline active opportunities · via GHL
M
Marcus T.
PRODUCT INQUIRY · $2,400
$2,400
HOT
J
Jake R.
SUBSCRIPTION UPGRADE · 4hr uncontacted
$1,840
HOT
D
Derek W.
WEBSITE SALES LEAD
$4,200
WARM
C
Chris D.
IN-STORE CONSULTATION
$980
WARM
AI Executive Summary generated 6min ago
◆ CLAUDE AI · DAILY BRIEFING
Friday was your strongest day at $8,100 — 102% above target. Product sales and service revenue account for 64% of monthly revenue. Your average job value of $487 is up 12% from last month.

Operating costs spiked 18% this week — review supplier invoices. Two high-value leads have been sitting uncontacted for 4+ hours. Immediate follow-up recommended.
⚠ Action Required — 2 leads at risk of going cold
Our Commitment to You

We Are Your AI Partners.

AI is moving fast. New models, new features, new capabilities every month. Our job is to stay ahead of it so you never have to think about it.

🔍
Always Watching the Market
Our team lives in the AI industry. We track every meaningful update from Anthropic, OpenAI, GoHighLevel, and the tools powering your ecosystem — so when something relevant drops, you hear about it from us before your competitors have even noticed.
⚡
New Features Deployed for You
When a new AI capability becomes available that benefits your operation — faster summaries, smarter lead scoring, better conversation AI — we evaluate it, test it, and deploy it into your infrastructure. You get the upgrade. You don't do the work.
🎯
Your Prompts. Properly Built.
Bad prompts produce bad AI output. We build and maintain your Claude prompt library specifically for your business — your services, your tone, your customers. When AI models update and prompts need recalibration, we handle it. Your AI always performs the way it should.
🛡️
Guidelines That Protect Your Brand
AI without guardrails is a liability. We set up the right guidelines so your AI communicates professionally, stays on brand, and never says something you wouldn't say yourself. Your reputation is protected at every automated touchpoint.
Professional AI Consultants.
In Your Corner. Always.
You focus on running your business. We focus on making sure your AI infrastructure is current, optimized, and working harder for your business every single month. When the industry moves, your operation moves with it — automatically.
🤝
Always
Here
For You
Investment

Simple. Transparent.

One plan. Everything included. Dashboard, AI access, automations, integrations, and operational oversight — for any service business, every location. No tiers, no upsells, no surprises.

Single Location · Everything Included
Spartacus Systems
Full AI operational infrastructure for your business — CRM, live dashboard, automations, integrations, Claude AI access, and ongoing oversight. One price. Nothing held back.
Monthly Retainer
$1,497/mo
One-Time Setup
$3,500 one-time
Month-to-month · No contracts · Cancel anytime with 30 days notice.
Book Your Free Operational Audit
Everything Included — No Exceptions
  • Live executive dashboard — real-time data 24/7
  • AI secretary — answers and handles calls 24/7
  • Missed call text-back in under 60 seconds
  • AI conversation bot — replies to emails and social media messages
  • Paid campaign leads centralized — Meta, TikTok, and YouTube ads all flow into one pipeline
  • Lead follow-up automation sequences
  • Automated appointment confirmations + reminders — no staff phone calls
  • Automated new customer welcome sequence — first visit follow-up handled for you
  • Two-way SMS centralized inbox — all customer communication in one place
  • Integrated website with live web chat
  • Daily AI executive summary — delivered every morning
  • Anomaly detection + operational alerts
  • Monthly revenue + service profitability report
  • Monthly reputation + review performance report
  • Monthly marketing ROI report — Meta, TikTok, YouTube
  • CRM + full pipeline setup
  • QuickBooks Online financial integration
  • POS system integration
  • Google Business Profile integration
  • Claude AI Pro access — your team trained to use it
  • Ongoing system health monitoring

Every automation above replaces a task your staff is doing manually right now — freeing them to focus on the customer standing in front of them.

Multi-Location Pricing
Full infrastructure built for each location · Existing client discount applied · Claude AI included at every location
Each additional location: $2,500 setup · $1,000/mo
◆ 2 Locations
Location 1
$1,497/mo
Location 2
$1,000/mo
Total Monthly
$2,497/mo
Setup Total
$6,000
↓ Save $497/mo vs 2× single rate
◆ 3 Locations
Location 1
$1,497/mo
Locations 2 + 3
$2,000/mo
Total Monthly
$3,497/mo
Setup Total
$8,500
↓ Save $994/mo vs 3× single rate
Have 5+ locations or a larger operation? We scope enterprise engagements individually with custom timelines and volume pricing.
Get Custom Quote →
Free Operational Audit

Book Your
Free Audit Call.

60 minutes. We map your top 3 operational gaps and show you exactly what we'd build for your business — no obligation, no pitch deck.

Book Your Free 60-Minute Audit →
Or call / text us directly · 813-270-0194 · Response within 1 business hour
Case Studies

Real Businesses. Real Results.

Three different industries. Three different challenges. One system that solved them all.

Case Study 01 · Retail Automotive
WHEEL IDENTITY
Custom Wheel & Rim Shop · Dallas, TX
Wheel Identity was running their custom wheel and rim operation on three disconnected systems — a POS, a spreadsheet for leads, and their personal phones for customer follow-up. High-ticket customers were slipping through daily. The owner was spending two hours every morning manually checking inquiries and following up by hand.
"We were losing $8,000 to $10,000 a month in leads that went cold before anyone got back to them. Now every inquiry gets a response in under 60 seconds whether I'm on the floor or not. The dashboard shows me exactly what's in the pipeline every morning. It changed how we operate completely."
— JASON CARTER, OWNER
Deployed in 7 days · Month-to-month retainer
Results After 30 Days
<60s
Lead Response Time
+31%
Monthly Revenue
100%
Lead Capture Rate
12hrs
Owner Time Saved/Week
THE PROBLEM WE SOLVED
High-ticket leads coming in from Instagram, walk-ins, and phone calls with no centralized system. Manual follow-up meant hot leads went cold. No visibility into which services were most profitable.
Case Study 02 · E-Commerce
TRUCK BUNDLES
Online Car Parts & Accessories Store · Phoenix, AZ
Truck Bundles was scaling fast as an e-commerce operation but had zero visibility into what was actually working. Ad spend across Meta and Google was generating clicks but they couldn't trace which campaigns converted to actual sales. Customer re-engagement was nonexistent — one-time buyers were never contacted again.
"We were spending $6,000 a month on ads and had no idea what was actually converting. Spartacus Systems connected our ad accounts, our store, and our CRM into one dashboard. We cut ad spend by 20% and increased revenue because we finally knew where our customers were actually coming from. The reactivation campaigns alone brought back 40 customers we thought were gone."
— DEREK MILLS, FOUNDER
Deployed in 7 days · Month-to-month retainer
Results After 30 Days
↓20%
Ad Spend Reduced
+28%
Online Revenue
40
Customers Reactivated
100%
Ad ROI Visibility
THE PROBLEM WE SOLVED
No visibility into which ad campaigns were actually driving sales. One-time buyers never re-engaged. Revenue data spread across Shopify, QuickBooks, and ad platforms with no unified view.
Case Study 03 · Retail Beauty
OUTLASHED
Lash & Beauty Salon · Miami, FL
Outlashed was fully booked on paper but losing 20–25% of appointments to no-shows every week. Front desk staff were spending three hours daily on manual confirmations, rebooking, and following up on Instagram DMs. New client leads from social media were going unresponded to for hours — sometimes days.
"I was skeptical an AI system was something a beauty salon needed. But we were losing thousands every month to no-shows and my front desk was overwhelmed. Now confirmations go out automatically, Instagram leads get responded to instantly, and I get a full report every morning. My staff actually has time to focus on clients now instead of their phones."
— MARIA SANTOS, OWNER
Deployed in 7 days · Month-to-month retainer
Results After 30 Days
↓80%
No-Show Rate
+19%
Monthly Bookings
15hrs
Staff Time Saved/Week
<60s
DM Response Time
THE PROBLEM WE SOLVED
20–25% no-show rate bleeding revenue weekly. Staff overwhelmed with manual confirmations and DM follow-ups. New leads from Instagram sitting unresponded to for hours while staff focused on in-person clients.